Event - September Board Meeting

Meeting will be at:

Izzy's

1307 NE 102nd Ave

Portland, OR 97220

6:30 PM

________________________________________________________________________________________________

Meeting Minutes:

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Association of Northwest Steelheaders
Sandy Chapter
Executive Board Meeting Minutes
September 14, 2016
I. Call to Order
A. Steve Rothenbucher called to order the regular monthly meeting of the Sandy Chapter Board of Directors, at 6:30 pm, September 14, 2016. Location: Izzy’s Restaurant, 1307 NE 102nd, Portland, OR.
II. Call to Order
A. Steve Rothenbucher called to order the regular monthly meeting of the Sandy Chapter Board of Directors, at 6:30 pm, July 13, 2016. Location: Izzy’s Restaurant, 1307 NE 102nd, Portland, OR.
III. Roll Call
A. A roll call was conducted. The following board members were present unless otherwise noted:
1. Steve Rothenbucher – President
2. Robert Wisher – Sr. Vice President (Absent)
3. Don Voeks – Vice President
4. Frank Cantino – Secretary
5. John Hydorn – Treasurer (Absent)
B. The following Directors were present unless otherwise noted:
1. Leslie Hinea – Auctions (Absent)
2. Mike Myrick – Fish Tanks (Absent)
3. Rick Pare – Membership (Absent)
4. Kathryn Israelson– Newsletter
5. Don Voeks – River Cleanups
6. Rob Bitney – Sales (Absent)
7. Larry Palmer – Special Projects (Absent)
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C. Also present and in attendance:
1. Beverly Betzer, Anthony Pedro, Art Israelson, and Larry
McClintock
IV. Approval of Minutes
A. Minutes from the July Board Meeting had not yet been prepared. Frank
Cantino stated minutes for the July and August meeting would be
completed at mailed out by month’s end.
V. Treasurer’s Report
A. John Hydorn was not present; so a monthly Treasurer’s Report was
not presented.
VI. Planning Calendar
A. Bev Betzer reported on her initial efforts to gather information from
various other organizational calendars; i.e., ODFW, and compile a
single reference calendar that could be used when planning future
events.
VII. Event Request Form
A. Bev Betzer reported on the new Event Request Form. The form is to
be completed a minimum of 90 days before a planned event. The
completed form must contain a proposed budget for the event, if
reimbursement is expected. Additionally, the form clearly states that
any requested reimbursement must be submitted within 30 days after
completion of an event.
VIII. New Business
A. Bev Betzer requested members and board members promptly submit
all volunteer hours so she compile the data.
B. Kathryn Israelson spoke of a need for additional fund raising events.
She noted Leslie Hinea no longer wishes to organize the annual
auction and raffle, and a replacement needs to be advertised for and
sought.
C. Frank Cantino agreed to evaluate donated video equipment to
determine if it could be used during training to project video onto a
drop-down screen.
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IX. Adjournment
A. Meeting was adjourned at 7:25 pm.